CIVIS Call - Intensive Programs

The purpose of the CIVIS Intensive Programs: CIVIS Student Week/Student Days/School (IP:CSW/CSD/CS) is to enhance collaboration among the partner Universities of the CIVIS alliance, bringing together their scholars and students. Accordingly, the principal aims of the International week/International days are:

• to increase student mobility,
• increase the recognition of our partner institutions among our students and academic staff,
• offer a concentrated educational experience over a short period of time,
• promote the exchange of knowledge, ideas, and discussions on specific topics, instigate new thoughts and animate debates,
• expose visiting students to the academic and cultural experience of the host university,
• cultivate an international mentality among students,
• create bonds among partner institutions, academics, and students, offer networking opportunities,
• support structuring learning/research collaboration or strategies,
• become the largest annual extracurricular educational event on campus for the CIVIS partners.
• as a signature event, promote the CIVIS brand among the academic community of the alliance.

The participants of the CIVIS Student Week/Days may be:

• Professors from the host University.
• Visiting professors from the CIVIS partners.
• Invited speakers (local stakeholders).
• Local students at bachelor’s, master’s, and PhD levels (to be defined ad hoc). 
• Visiting students from the CIVIS Universities at bachelor’s, master’s, and PhD levels (to be defined ad hoc).
• Open to non-CIVIS audience.

• IP: CSW/CSD/CS may be organized independently by any Faculty/School/Department of the CIVIS alliance Universities, at a Faculty/School/Department level or in collaboration of several among these.
• In collaboration with the respective Faculties/Schools/Departments of at least two (2) other CIVIS alliance Universities (taking into account geographical balance) or more. 
• May include activities in a blended format (physical & digital)
• May include lessons/fieldwork in the different participating Universities.
• In the case of existing Summer Schools in the CIVIS alliance, they can be part of the Short-Term Mobility, if Professors from 2 other CIVIS Universities are included and the other criteria are adapted to these of this call.

Depending on the total duration of the event, it may be formulated as:

• Intensive Programs: CIVIS STUDENT WEEK: if extending to five (5) days
• Intensive Programs: CIVIS STUDENT DAYS: if extending from two (2) to four (4) days.
• Intensive Programs: CIVIS SCHOOL: One (1) or two (2) weeks or any other period of days within (e.g. 10 days).
• Blended Programs: if including physical and virtual mobility. The virtual mobility part has no duration limit.
• Each IP:CSW/CSD/CS can be proposed for 1 edition.

The IP: CSW/CSD programme should:

• Be related to one of the 5 themes of the Alliance:
  • Cities, Territories, Mobilities
  • Climate, Environment, Energy
  • Digital & Technological transformations
  • Health
  • Society, Culture, Heritage
• Include, to the extent of possible, themes cultivating bridges between Europe, the Mediterranean, and Africa.

• The IP: CSW/CSD programme may include the key feature event, plus a combination of any of the following:
  • Lessons or lectures by both local and visiting professors from the partner universities on the theme of the IP: CSW/CSD/CS (key feature event).
  • A key-note speech.
  • Student papers presentations – individually or in teams (these would suppose prior preparation at the home University, under the guidance of a Professor participating in the IP: CSW/CSD, corresponding to specific guidelines to be set up by the co-organizers, such as a set number of pages/words, proposed topics, etc).
  • Workshops involving academics & students.
  • Round-table discussions.
  • Visit a local institution related to the field of studies.
  • Combine theory and practice, by including some fieldwork, laboratory work, experiments or practice.

• The programme may take place in a blended format (digital & physical)  
• The programme is encouraged to focus on an interdisciplinary approach, by inviting also academics and students from different scientific fields to participate. 
• The programme is encouraged to include also guest speakers from government departments, non-governmental organizations, local, regional or national political representatives, decision or policymakers, the business world, and civil society to present their views on relevant issues.
• The programme is encouraged to allow for time for questions and discussion among participants and students.
• A mixed curriculum would comprise a set number of hours of lectures, practice, and study – to be defined ad hoc.
• If possible, include tests-exams-evaluation of the knowledge acquired.
• If possible, the IP: CSW/CSD/CS events/lectures could be broadcasted-streamlined, to be followed also online.

Language of the International Week/Days/School

The suggested primary language of lectures/workshops is English.

With seven major languages spoken in the alliance and English as lingua franca, CIVIS invests in linguistic diversity, a key issue in the globalization process. CIVIS Alliance aims at enabling by 2025 most of our students, researchers and staff to master at least two foreign languages beside their mother tongue after completing their training at a CIVIS university. Therefore programmes in one of CIVIS member-universities languages are eligible.

Social programme

The Programme may offer opportunities to explore local culture, by engaging also local students as guides.

• Participation in the IP: CSW/CSD should correspond to a set number of ECTS to be defined by the organizers based on the duration of the activity, students’ workload, and the total number of hours dedicated by the student to pass the course (1 ECTS=25-30 hour of coursework). For credits to be recognized, interaction (face-to-face or online) between course instructors and participants should be planned for at least 8-10 hours out of the proposed total number of hours of the programme.
• All papers presented will have to be evaluated by professors of the co-organizing universities.  
• Students who do not present papers but follow the IP: CSW/CSD/CS may receive a Certificate of Attendance from the hosting University.

• The academic participants may cover their travel and accommodation costs through Erasmus+ mobility programme (Teaching Staff Mobility and Staff Training Mobility) or through other available sources of funding.
• Transportation and individual support costs for visiting students may be partially or totally covered by the CIVIS budget of each participating University according to Erasmus mobility unit cost depending on distance and individual support per day per country (see chapter 2).
• For the accommodation of visiting students, in case there is no available residence, local students, on a volunteer basis, may be asked to offer them hospitality and accommodation at their house throughout their stay for the IP: CSW/CSD/CS.
• Applicants should provide a draft budget of the template of the Call, describing expected sources of coverage (see chapter 6). 
• Limitations as to the numbers of funded mobilities of students may apply, subject to availability of funds.

Third-parties’ participation – fees

• Participation in the CSW/CSD/CS should be open to all CIVIS University students, even if not among the co-organizers.
• The CSW/CSD/CS could be open also to students from other Universities outside the CIVIS alliance – as long as a priority in applications is given to CIVIS Universities students and a minimum of places is guaranteed for them.
• Participation at the CS should be without fees for the CIVIS students. A fee may apply to third-party (non-CIVIS) University students.
• Remuneration of professors: if fees are collected from third-party university students, these could be used for the remuneration of the professors teaching at the CS, according to each University’s internal procedure. 

• Participating Universities should set up an Organizing Committee of Professors involved in the IP: CSW/CSD.
• Each host Faculties/Schools/Department of an IP: CSW/CSD should:
  • Set up a registration procedure.
  • Set up an organizing team (including academic and administrative personnel) and nominate a team leader. 
  • Set important dates: event day(s), application opening, and deadlines.
  • Involve local students as volunteers/hosts, including those who had been on Erasmus to the CIVIS partner universities (CIVIS ambassadors).
  • Propose affordable accommodation options-practical information for participants.
  • Deliver a Certificate of Attendance for local and visiting students.
  • Eventually, attract sponsors.
  • Create a communication plan for the event, for its promotion among students & for the information of the CIVIS community following the event.
• Inform on the outcome and provide statistics (numbers of attendance) to the CIVIS WP6-Mobility leader.

Set-up procedure

• Academics of the CIVIS alliance are encouraged to contact their peers in the CIVIS respective Faculties/Schools/Department, either directly or through the CIVIS Academic Coordinator of each University, and explore the possibility of co-organizing an IP: CSW/CSD/CS according to the above criteria.
• A specific thematic for the IP: CSW/CSD/CS could be directly proposed.
• Target dates: any time between December 2021 and August 2022, on specific dates to be decided among the partner Universities of the specific IP: CSW/CSD/CS.
• Each participating University/Faculty/School/Department is free to follow its own internal confirmation procedures and rules for its participation in the IP: CSW/CSD/CS.

• Proposals for the organization of IP: CSW/CSD should be submitted by June 30th, 2021.
• Submission should be done:
  • By the leading Faculty/School member of the CIVIS University hosting  the IP: CSW/CSD/CS
  • By filling in the IP: CSW/CSD/CS submission form, co-signed by his/her peers in the other partner Universities.
  • By filling in the online application form:  https://civis.smapply.io/prog/call_for_proposals_short_term_mobilities/

Online application guidelines

Step 1: CIVIS online application platform

• Go to the CIVIS online application platform: https://civis.smapply.io/
• Choose Call for proposals – Short Term Mobilities

Step 2: Account creation

• Click on “register” at the top right-hand corner and create an account.

*Please note that the e-mail address associated with your account will be used for any future communication about this call.

N.B. If you have already used a SMApply application system, your email address may be recognized and you will then just need to enter your password (instead of creating an account). You can use the reset password function if necessary.

• Upon creating your account, you will receive an email confirmation to finalise the registration process. Click on the green button to validate your account.

Step 3: Project submission

Once you have registered and logged in, you will now be able to apply and submit your project proposal.

• Click “apply” and complete the application form with the required information. You can upload additional documents if you wish to do so.

*Please note, once you have submitted your application you can no longer edit it. You can however view it by clicking on “preview”.

• You will receive an automatically generated email receipt from the application system when the application is submitted correctly. Please check your inbox and SPAM folder to ensure you have successfully submitted your project.
• You may follow the progress of your application by logging onto the platform.

If you encounter any technical problems, please contact our Operations team at civis@univ-amu.fr Step 4: Let us know your feedback!

We are working on improving the operational processes of current and new calls for proposals through a variety of new technological tools to ensure a smooth, reliable and enjoyable user-experience process.

Don’t hesitate to give your feedback to our CIVIS IT Officer, Mr David Touzot: david.touzot@univ-amu.f